OUT TO LUNCH 2024 VENDOR APPLICATION


The 14th Annual Out to Lunch Festival & Farmers’ Market will feature six weeks of live performances, crafters, food vendors, farmers, and community organizations on the Worcester Common!


The events will take place from 11am to 2pm every Thursday from July 11 through August 15, 2024 (July 11, July 18, July 2, August 1, August 8, August 15; Alternate Rain/Weather Dates: August 22 & August 29).


Please note that the Downtown Worcester Business Improvement District (BID) is leading Out to Lunch planning and organization this year, in partnership with the City of Worcester. Communication to vendors will most often come from the Downtown Worcester BID team.


The planning team is seeking the following vendors for the 2024 Out to Lunch Festival & Farmers' Market: 


  • Crafters and artisans to sell and show their handmade goods and wares. For artists and crafters, only one-of-a-kind hand-crafted items are permitted for sale. Vendor Fee: $15/week 


  • Food trucks and local restaurants to sell their freshly made and locally-made meals. Vendor Fee: $40/week 


  • Local farmers to sell and show their produce, goods and wares. Vendor Fee: $15/week 


  • Local non-profits to promote their mission, programs, events and provide additional entertainment. In lieu of a vendor fee, we require all non-profit vendors to include an interactive activity at their station (e.g. face painting, games, photo booth, bowling, etc.). 




Complete the form below to apply to become an Out to Lunch vendor. The deadline to apply has been extended through Sunday, May 5, 2024 at 11:59pm ET.


All applications will be reviewed by the planning team and applicants will be notified if they have been accepted as a vendor by Friday, May 24, 2024.


You can also review our 2024 Out to Lunch Vendor Guide before you apply to get a better understanding of what will be expected.


Questions? Contact Downtown Worcester BID Program Director Victoria Mariano at [email protected].

NOTE: This vendor application should take you about 10 minutes to complete. You will need to have your relevant business tax ID / business licensure info on hand, if applicable.
 
* Applicant First & Last Name
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* Business / Organization
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* Email Address
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* Business Mailing / Physical Address
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* Primary Phone #
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Alternate Phone # / Cell
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Website
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Social Media Handles (Instagram, Facebook, X, TikTok)
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* Vendor Type
* Describe your planned Out to Lunch booth activity / merchandise. (2-4 sentences)
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Federal ID # (if applicable)
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License Information (if applicable)
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Sales Tax Permit Number (if applicable)
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Peddler's License Number (if applicable)
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* Preferred Out to Lunch Dates (You may check as many dates as desired.  Please only select dates you are committed to participating in, as space may be limited.  We will confirm vendor approvals and availability by Friday, May 24, 2024.).
Anything else we should know?
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Please note the following 2024 Out to Lunch policies:


Vendor Fee(s): Fees for the season will be requested prior to event start date to ensure vendor participation. Due to high volume of vendors, season fees are requested in full. Electronic payment will be available and vendors will be emailed an electronic invoice. Checks should be made payable to: Downtown Worcester BID, Mailing address: 44 Portland Street, Worcester MA, 01608 (Please take note that these payment details and processes are slightly different than in prior years.)

  

Accessibility: Please contact our team for accommodation requests and/or inquiries.   


Cancellation Policy: In the event of cancellation made by the vendor, except for COVID-19 related circumstances, two weeks’ notice must be given in advance. Cancellations may affect a vendor’s return to Out to Lunch. In the event the decision is made to cancel Out to Lunch due to inclement weather or emergency, vendors will be notified via email and offered a makeup date, if available.   


COVID-19 Notice: The event organization team continues to monitor COVID-19 updates; vendors will be notified of any necessary adjustments and our team is prepared to provide appropriate vendor accommodations upon request. In the event of a COVID-related cancellation, all vendor fees will be refunded.   


Marketing: The Downtown Worcester BID, the City of Worcester, and the Worcester Cultural Coalition is planning a multi-media marketing campaign including social media, radio, email, print, and more. In addition, all 2024 Out to Lunch vendors are encouraged to promote the events to their networks and communities. Upon confirmation of participation, additional marketing assets and guidance will be provided to all approved vendors.
Submit Application
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