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We're bringing the craft fair back to FHN, in our NEW building! Join us for a great day of community and sales as we gear up for the holiday season. |
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2549 Hackmann Road
2549 Hackmann Road, St. Charles, MO 63303
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Nov 15, 2025 09:00am - Nov 15, 2025 03:00pm Add to Google · Outlook Web · Outlook Mobile · Yahoo · iCal |
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2025 Craft Fair Rules & Guidelines |
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SATURDAY, NOVEMBER 15, 2025 9:00 am - 3:00 pm |
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The proceeds of the Francis Howell North High School Craft Fair benefit the Francis Howell North High School Band Program. The following rules and guidelines apply to all registered participants of the Francis Howell North High School Craft Fair. Please keep a copy for your reference.
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| As of June 10, we have representatives registered from the following Homebased Direct Sales: Pampered Chef Scentsy Permalinx by jBloom Style Dots/Jemma/Lasting Linx
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- Registration Deadline: The final registration deadline is October 15, 2025, or whenever all spaces are sold, whichever comes first.
- Application is available at fhnbands.com.
- Preferred payments are through Paypal on the Craft Fair application. Checks and money orders are accepted by mail by arrangement. Email craftfair@fhnbands.com for more information.
- Upon receipt of your application and payment, a confirmation email will be sent.
- Booth Assignment and final show information will be emailed in early November 2025.
- Vendors must register each year for the craft fair.
- Vendors are REQUIRED to provide a State Tax number or note that they are senior exempt. Social Security numbers cannot be accepted. Collection and disbursement of Missouri State and City sales tax is the responsibility of the exhibitor.
- It is our policy to only allow ONE vendor per licensed company/product or homebased direct sales company. Homebased Direct Sales Company vendors such as Avon, Tupperware, Scentsy, etc. are welcome, but only one representative per company will be accepted.
- NO REFUNDS WILL BE MADE AFTER PAYMENT IS RECEIVED. No transfers are available from one year to the next. If you are unable to make the craft show for any reason, your money will not be returned. This is a strictly enforced policy.
- There will be a "Cancel" button on the response email you receive after registering. Clicking this button will cancel your registration but will not return your payment.
- Returned checks are subject to bank fees incurred by FHN Band Boosters.
- Payments will be returned for those not accepted.
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Communication & Publicity |
- This event is coordinated and run by volunteer parents. Your consideration of their time is appreciated.
- CRAFTFAIR@FHNBANDS.COM is the preferred method of communication.
- Craft Fair Coordinator: Andrea Ide. A phone number will be provided two weeks prior to the craft fair.
- FHN Band Boosters will publicize the Craft Show via email, website, and social media. You are invited to share posts and craft show graphics to help promote the event.
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Set-up, Show Hours & Clean-up |
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- ALL BOOTHS MUST BE SET UP BY 8:45 AM ON SATURDAY FOR FIRE MARSHALL INSPECTION - NO EXCEPTIONS.
- Schedule:
- Set-up: There is NO FRIDAY EVENING SET UP AVAILABLE due to other school events.
- Set-up: Saturday, November 15, doors open at 6:00 am, set-up must be complete by 8:45 am.
- Show hours: 9:00 am - 3:00 pm. All booths MUST REMAIN STAFFED THE ENTIRE TIME. Vendors must participate for the entire duration of the event. Vendors who close their booth before the end of the show hours may forfeit their right to return the following year.
- Clean up: Booth must be packed away & cleaned no later than 5:00 pm on Saturday. All merchandise and personal property must be removed from school premises immediately after closing on Saturday.
- Assistance: The FHN Band Boosters will recruit student volunteers to assist with moving items into the building and will have as many carts available as possible. Note: assistance and carts are on a first come, first served basis and is not guaranteed. Please be prepared to move in your items with your own equipment. Student teams will be happy to assist you and will do so as quickly as possible, but patience may be required.
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General Rules & Guidelines |
- Vendors shall restrict their displays, goods, equipment, etc. to the confines of their own booth and not extend into walkways or neighboring booth space. Please stay within the designated boundaries of your assigned booth space.
- Vendors shall NOT move other vendors goods or attempt to extend their booth beyond the size registered for. Items must fit into the space provided including displays and storage.
- The FHN Band Boosters reserves the right to remove exhibitors if any items, selling procedures, or actions are found to be controversial or in bad taste. Items being sold and displayed must be appropriate for a school setting.
- No signs, crafts, or other items can be attached to the walls, lockers, bleachers or other permanently affixed/secured school property. No nails, screws, or staples may be put in walls, floors, ceilings, or tables.
- Francis Howell North High School is a smoke free and non-electronic smoking campus. No alcohol, smoking, or pets are allowed anywhere on the premises. If you have a need to bring a service animal, please notify the fair organizers prior to the event.
- Missouri State and City sales tax collection and disbursement is the responsibility of the exhibitor. You are required by the city to provide a tax ID number or claim exempt.
- Exhibitors assume all responsibility / liability for any loss, theft, damage, or personal injury. Francis Howell School District, FHN High School and the FHN Booster Club shall not be held liable. Vendors are responsible for their merchandise in case of loss or damage. School personnel will not be responsible for supervision of vendor property at any point during the duration of this event. By registering, you agree to release the School District, High School, directors, etc. from liability and agree to indemnify and hold them harmless against claims arising from your participation or products sold.
- FOOD VENDORS: You may not sell any food item, unless it is prepackaged. Sampling requires a license. It is your responsibility to investigate if a license is required and to provide one if necessary. Please contact the St. Charles County Health Department with questions. No ready-to-eat food products meant to be consumed on the premises will be allowed unless licensed.
- All vendors must use coverings on the bottom of their product displays (rubber/plastic tips on legs) to protect the flooring. Any large or heavy racks or stands must be placed on mats or carpet squares. Any damage caused by displays will be repaired at the vendor’s expense.
- All vendors are responsible for cleaning up their booth area, leaving no debris or trash.
- Craft Fair Coordinators or school personnel have the right to move items not within the vendor’s space or ask a vendor to leave if they are in violation of any of the rules. Failure to comply with guidelines may result in removal without refund.
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- Booths are located in the Commons and in the two entrance hallways.
- A confirmation with additional information, map, and booth number will be emailed 1-2 weeks before the show. A map with coordinating numbers will be distributed to customers as they enter the building.
- Booth Sizes: Single booth spaces are approximately 10 feet wide x 6 feet deep (this includes sitting space). Double booths are approximately 20 feet wide x 6 feet deep. (Double booth size estimated based on single size)
- Two chairs per space will be provided. Additional chairs are not available for rent.
- Vendors must provide their own tables. 6’ tables are available for rent for $5 per table only if indicated and paid for on the application. Tables will not be available without prior reservations.
- Electricity is not available in all locations. A limited number of electrical outlets are available on a first-come, first-served basis. If you require electricity, please note this on your registration form. Electrical booth spaces for vendors will be assigned by earliest application submission and payment date. There is an additional fee of $10 for electrical access. Vendors must provide their own heavy-duty extension cords/surge protectors.
- No generators are permitted inside the building. Batteries and solar power are allowed.
- Due to fire safety regulations, lit candles and/or open flames are not permitted. LED candles may be used in place of traditional candles. Your booth must pass a local jurisdiction fire inspection.
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- Only handcrafted items are allowed, as well as approved homebased direct sales companies. No direct sale (other than approved homebased direct sales), garage sale, flea market, live animals will be allowed.
- All products, whether homemade or direct sales, must meet the guidelines set forth by the Francis Howell School District. Items being sold and displayed must be appropriate for a school setting. This includes no products depicting alcohol, smoking, or drug use/CBD oils. Products may not be illegal or obscene to minors, libelous, pervasively indecent or vulgar, advertise any product or service not permitted to minors, or constitute insulting/fighting words.
- All vendors must sell only the items they disclose on their registration.
- Vendors providing a service or seeking business expansion are prohibited. Companies that sell their product or service in a commercial setting (a clinic, studio, training facility, showroom brick and mortar store, or manufacturing plant) are prohibited.
- The sale of all products will be at the discretion of the Craft Fair Coordinator.
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- A Vendor Lunch will be available for purchase. Lunches can be purchased on the event day and will be delivered to vendor booths. Concession items will also be available for booth delivery.
- As part of vendor participation, you are asked to donate an item to the Francis Howell North Band Boosters raffle. All monies raised go directly to the FHN Band Program. Vendors donating an item will have their name placed in a drawing to win a complimentary booth at the 2026 Craft Fair.
- It is recognized that many vendors have increased their use of technology for customer transactions (e.g., Square, VENMO, Apple Pay). However, we CANNOT provide technical assistance in this area. We will not have any School District Technology Staff Members available to assist vendors. It is recommended that all vendors have an alternate method for money transactions. WiFi may not be reliable.
- Inclement Weather: If inclement weather is forecast, every effort will be made to notify all vendors on Friday evening, but this may not be feasible. For event updates, please check the FHN Band Boosters website (www.fhnbands.com) or this page the night before the event.
- In the event that the Craft Fair is canceled for any reason, it will be RESCHEDULED for the following Saturday, November 22, 2025. If a vendor does not choose to attend this rescheduled date, NO REFUND will be issued. If the rescheduled date is canceled, your application fee will be refunded or applied to reserve your booth for the 2026 Craft Fair.
- Vendors must park in the designated lot. Volunteers will be available to direct you to the correct location.
- Your supplied booth number sign must be displayed on your booth. On your registration form, please provide a short company or product title that we may also place on the customer map. If a title is not provided, we will list the name of the vendor representative.
- Please note on your registration if you require wheelchair/assisted access for your booth.
- No fee-based drawings, raffles, or games of chance will be permitted by vendors.
- Admittance to the Fair is free for all customers.
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